Privacy Policy

Staff Helm Pilot Program

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Effective Date: November 21, 2025

Last Updated: November 21, 2025

Plain English Version: You're joining a waitlist. We collect your name, email, company name, and info about your no-show volume to see if you're a good fit for the pilot. We won't sell your data. You can ask us to delete everything anytime. That's it. (Legal details below if you want them.)

1. Information We Collect

1.1 Personal Information You Provide

When you register for early access to the Staff Helm pilot program, we collect the following information:

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing activity:

1.3 Technologies We Use

We use the following technologies to collect information:

Note: We do NOT currently use cookies, but may implement them in future versions.

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Pilot Program Management

2.2 Service Development

2.3 Marketing and Communications

2.4 Analytics and Optimization

2.5 Legal and Operational

3. How We Share Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

3.1 Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

All service providers are contractually required to protect your information and use it only for the purposes we specify.

3.2 Business Transfers

If Staff Helm is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or use of your information.

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to:

3.4 With Your Consent

We may share your information with third parties when we have your explicit consent to do so.

4. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

Important: No method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Your Rights and Choices

6.1 Access and Correction

You have the right to:

6.2 Deletion

You may request deletion of your personal information at any time by emailing hello@staffhelm.com. We will delete your information within 30 days, except where retention is required by law.

6.3 Opt-Out of Marketing

You may opt out of marketing communications by:

Note: Even if you opt out of marketing, we may still send you transactional or service-related communications.

6.4 Do Not Track

Some browsers have a "Do Not Track" feature. Our website does not currently respond to Do Not Track signals, as there is no industry standard for how to respond to these signals.

7. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using our website, you consent to the transfer of your information to the United States and other countries where we operate.

8. Children's Privacy

Our website is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately at hello@staffhelm.com, and we will delete it.

9. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right Description
Right to Know Request information about the categories and specific pieces of personal information we collect, use, and disclose
Right to Delete Request deletion of your personal information (subject to certain exceptions)
Right to Opt-Out Opt out of the "sale" of personal information (Note: We do not sell personal information)
Right to Non-Discrimination Exercise your privacy rights without receiving discriminatory treatment

To exercise these rights, email us at hello@staffhelm.com with "CCPA Request" in the subject line. We will verify your identity and respond within 45 days.

10. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

10.1 Legal Basis for Processing (GDPR)

We process your personal information based on the following legal grounds:

10.2 Data Protection Officer

For GDPR-related inquiries, you may contact our data protection officer at hello@staffhelm.com with "GDPR - DPO" in the subject line.

10.3 Right to Lodge a Complaint

If you are in the EEA, you have the right to lodge a complaint with your local supervisory authority if you believe we have violated your data protection rights.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

Your continued use of our website after changes are posted constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Advanced Modern, LLC d/b/a Staff Helm
Email: hello@staffhelm.com
Website: www.staffhelm.com

For Specific Privacy Requests:

14. Summary of Key Points

Quick Reference:

Acknowledgment: By using our website and submitting your information, you acknowledge that you have read and understood this Privacy Policy and agree to our collection, use, and disclosure of your information as described herein.